Workflow Lite: Scheduling

Scheduling that fits around people - not the other way round

Whether you're running workshops, drop-ins, mentoring, or outreach, Makerble® Scheduling lets you design sessions the way you deliver them. From rotas and attendance to guest feedback and follow-ups, everything lives in one place - so your sessions run smoother, and your impact is clearer.

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Workflow Lite: Scheduling

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Everything you need to plan, deliver and learn from your sessions

Define events your way - right from the start

Build Event Types that match the way you work. Event Types act like blueprints: they store settings for surveys, fields, guest info, roles, and more. Want to capture pick-up details for under-18s? Enable extra guest fields. Need to record arrival times or attach safeguarding notes? Just include them in the Event Type. No two services are the same - and now your events don’t have to be either.

Know who was there - and what really happened

Track attendance and insight in a single, secure step. Your customisable Attendance Form means you can record rich, person-by-person notes within a session - without breaching privacy. Notes for each individual stay private to their timeline, while group-level notes (e.g. facilitator reflections) appear on everyone’s record. Add files, scale-based ratings, outcomes, and more - all from a single place.

Smarter staffing, seamless rotas, effortless coordination

Assign staff, manage roles, track hours with clarity Schedule your team by event and role - whether someone’s coordinating, assisting, interpreting or supporting 1-to-1. Timesheets are auto-filled based on their attendance, and you can split hours by role to match different rates or responsibilities.

Send the right messages at the right time

Automate comms that boost engagement Set up rules to automatically email or text guests - for reminders, feedback requests, or re-engagement if attendance drops. Personalize your outreach at scale and keep relationships alive between sessions.

Everything in sync, no-one left behind

Scheduling doesn't stop at start times and guest lists. With Makerble, your sessions are tied to outcomes, insights and people’s real journeys. From automated follow-ups to integrated surveys and dashboards, it all flows - so your data tells the full story.
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Make walk-ins feel welcome - and stay counted

Capture signups on the spot or in advance

Build branded Event Signup Pages with QR codes, custom fields and auto-tagging - ideal for both pre-booking and walk-in registration. Everything feeds directly into your CRM, so you're never copying and pasting guest data again.
See the full story for guests and sessions

Customise your tracking to get the insights that matter

Whether it’s guest satisfaction, confidence-building or behaviour change, you can track it - right from the event screen. Add pre/post-session surveys, visualise data instantly, and export insights across time. Better yet, connect this with your Impact dashboards.
Track impact - even when you don’t know every name

Use Manual Headcount for large or anonymous events

Running a large community event or open-access outreach session? Use Manual Headcount to log attendance without adding every person to your CRM. You can break numbers down by age, gender, or responses to survey questions - giving you meaningful data while respecting scale and anonymity.

One tool. Endless ways to support people.

Your sessions might be short and sharp or long and layered. With Makerble, the scheduling adapts to fit your service, your people, and your goals.

🎓 Structured programmes

Track multi-session journeys, see who's falling behind, and keep engagement high.

🧍‍♂️ One-to-one support

Protect client privacy while logging rich, tailored session notes.

🎪 Community events & pop-ups

Register guests quickly, assign staff roles and capture real-time impact.

What customers say

Digital transformation

"I really appreciate all you have done and particularly your approach. You have always gone the extra mile for us and have been an integral part of S4L's journey to date"

Matthew Forsyth, Director of Operations at Sport 4 Life UK

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Open the door to new funding

“So (due to using Makerble) we’re able to say that actually, we’re supporting a far wider number of people. And that has enabled us to reframe our offering for funding and attract funding for areas we’ve not been funded for before”

Andrew Ainsworth, Operations Manager, Vintage Vibes

Integrations

Work with the tools you already use

Makerble integrates with your email, connects to your calendar and can play well with third-party databases. Bring in data via spreadsheet, API or forms - and keep everything flowing across your ecosystem.

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Open API
Makerble Scheduling
Facebook
Makerble Surveys
Linkedin
WordPres
Joomla
GoDaddy
Squarespace
Webflow
Wix
PowerPoint
PDF
Microsoft word
Tableau
POWER BI
Outlook
Excel
Mailchimp
Calendar
Google Drive
Gmail
Workflow Lite: Scheduling

Event intelligence - spot the patterns in participant engagement

Which sessions boost confidence most? Which staff roles are most active? What causes people to drop off? With visual reporting across attendance, engagement and outcomes, you’ll find insights you can act on - fast.

Awards

Frequently Asked Questions

Is it possible to assign staff to individual guests at an event (e.g. for 1:1 support)?
Can I create repeating events or recurring sessions?
Can I customise the attendance form to collect structured observations during a session?
Can I track different roles that a staff member plays across events (e.g. Coordinator vs Assistant)?
Can staff see different views based on their role?
Can we access the platform on a mobile phone or tablet?
Is Makerble suitable for large-scale programmes?

Products

Products

Makerble® Workflow

Makerble® Surveys

Makerble® Impact

Workflow Lite: CRM

Workflow Lite: Scheduling

Impact Evaluation

Use Cases

Audience Insight & Customer Experience

Case Management & Service Delivery

Grantmaking & Commissioning

Impact Reporting & Evaluation

Learning, Training & Education

People, Culture & Inclusion

Research, Strategy, Innovation

Resources

Partner with us

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Contact us on +44 (0) 1225 595594

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